Public Sector Education
Saskatoon Public Schools or Saskatoon S.D. No. 13 is the largest school division in Saskatchewan serving approximately 24,000 students.
They operates 49 elementary schools, 10 secondary schools and 3 associate or affiliate schools in Saskatoon and the surrounding area.
Platforms used by Saskatoon:
ComplyKEY Control – Data Request Management
ComplyKEY Content – MailMeter Cloud
ComplyKEY supplied a centralized platform for intake, automation, workflow, and long-term storage of records, simplifying the process. Specific impacts included the use of email templates, a user-friendly dashboard for monitoring requests, full audit trails and robust reporting features.
Saskatoon Public Schools managed Public Records Requests through a manual process using a SharePoint page with custom permissions. The workflow was email-based, and the privacy officer acted as the project manager for each request.
The decision to implement ComplyKEY stemmed from the need to streamline the process, serve as the official record repository, and enhance efficiency. The platform’s flexibility and understanding of the unique workflow in a public sector K12 institution played a pivotal role in the decision-making process.
Based on their experience, Saskatoon School District would highly recommend ComplyKEY to peers in the industry. The platform’s flexibility and the one-stop-shop solution for records requests were highlighted as significant advantages.