Donegal County Council
Donegal County Council was looking for a solution to manage the growth of its email platform and a way to manage the Freedom of Information (FOI) requests.
Challenge Faced: Recover Storage Space & Manage FOI Requests
Donegal County Council was looking for a solution to manage the growth of their email platform as they migrated to newer versions of exchange.
They also wanted a system that could manage the Freedom of Information (FOI) requests that were increasingly being requested via the IT team.
Requirements
Reduce email footprint
Service FOI requests
Reduce the cost and disruption to IT resources
- Reduce expensive storage costs and backup time.
Product - ComplyKEY MailMeter
ComplyKEY MailMeter is used by Donegal County Council for:
Information Governance
Reduce cost and disruption of IT resources
Email retention
Email compliance
ComplyKEY gave Donegal County Council lightning-fast search and retrieval that is simple to use by all departments, thereby letting the IT team continue with their day to day task.
Outcomes
It may be hard to quantify the direct cost savings to a firm such as BAM, which handles six million emails a year and has archived in excess of 47 million with MailMeter.
ComplyKEY MailMeter’s email management functionality allows for in-depth searching and analysis of all past and present email activity regardless of whether users have deleted emails from their mailbox. This ensures full and easy compliance with Freedom of Information, GDPR and other data regulations.
FOI requests are serviced instantly via a clientless eDiscovery browser. File data
is analysed and reviewed so that internal IT people are informed about the make-up of their data and take the appropriate actions to reduce and archive data away from the expensive disk and into centrally managed slower disk for static or older data.
This process reduced the TCO of data management within the email and file systems.
Conclusion
For BAM the ComplyKEY Benefits are many including:
Network Infrastructure freed up across the organization
Sorting the data provides robust audit trails
Opened up new areas of business intelligence and analytics
Meets compliance requirements for GDPR and FOI requests
What Our Clients Say
As Contract Owner for the MM Contract, I just wanted to note the exceptional help provided by yesterday in assisting with the query needed to support data breach investigation. Very professional, quick response and support to deal with the query, and very much appreciated. Just wanted to note for the record – great level of performance.
Before engaging with Waterford Technologies, I hadn’t seen any simple and fast products to deploy email compliance management on the market. We are now saving an extraordinary amount of time and money since the deployment of MailMeter. This tool is so powerful, its search feature can scan across 22,000 mailboxes in just a few seconds and no adept training is required which eliminates the additional cost and burden from the IT department.
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